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Cub Scout Pack 373
(Columbia, Maryland)		  
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Attachments
Icon File Name Comment  
NHLCbuildinguseform.pdf New Hope Luthern Church Building Use Form  

Required Leadership Positions:

Committee Chair:
  1. Process annual re-chartering package due in December (takes several months).
  2. Communicate with the BSA representatives in the National Pike District on behalf of the group.
  3. Coordinate with Chartering Organization and Chartering Organization Representative.
  4. File paper work for Council approved fundraisers (popcorn is pre-approved).
  5. Approve pack annual calendar and coordinate with Chartering Organization to request dates.
Cubmaster:
  1. Plan and conduct Pack Meetings.
  2. Request space for additional Pack activities from the Church as applicable.
Advancement Chair:
  1. Generate monthly report based on ScoutTrack output for awards to be retrieved from the Scout Store.
  2. Pick up items from the scout store on a monthly basis.  (based on new awards format this may be executed by a representative from each den).
  3. Maintain database of awards earned and delivered to Den Leaders for each scout.
Assistant Cubmaster:
  1. Be available to conduct Pack Meetings in the event Cubmaster is not available.
  2. Assist in Pack Meeting set up and preparation; be active Pack Committee member.
Membership Coordinator:
  1. Communicate with interested families that contact the group through the website. 
  2. Advertise in local and school publications during fall and spring recruiting.  
  3. Work with advancement chair to ensure new members understand uniform requirements, get patches for shirts and get Pack T-shirts.
  4. Process applications, enter information into Scouttrack, give dues checks to Bookkeeper or Committee Chair.
Outing Coordinator:
  1. Understand the outings that require a tour permit to comply with BSA insurance policies; communicate these requirements to the committee prior to outings.
  2. Learn the system for filing Tour Permits electronically; assist the outing coordinator in collecting the required information.
  3. Complete the tour permit electronically and provide a copy to the outing coordinator and committee chair.

Training Coordinator:
  1. Keep records of trained adult volunteers (there is an online tool from BSA the pack has a login for).
  2. Review these records and inform Leaders what training is required - make recommendations for additional activities 
  3. Understand the requirements for training as it pertains to Pack and Den outdoor events - communicate these requirements to the group.
Five Den Leaders:
  1. Each den is required to have a den leader, this is a parent in the group for each age group that assumes a leadership role in the pack.
  2. Encourage another active parent in the group to be an assistant Den Leader.
  3. Coordinate with other parents in the group for Pack and District events you may not be able to attend so that the opportunities are available to interested scouts.
  4. Fill out room use form if you plan to use the classrooms in the church (PDF on site above).
Bookkeeper:
  1. Record Financial transactions of the group and maintain a log for review.
  2. Keep hard copies of receipts and back up documents for transactions.
  3. Publish summary of transactions each month.
  4. Compare summary of transactions to bank statements mailed to the church.
  5. Cross-check pack membership with dues received.
  6. Tally receipts from scout store and keep track of balance so the group account has sufficient funds.
  7. In January compare popcorn deposits to invoice from the National Pike District and validate the numbers match.
Popcorn Chair:
  1. Register group with BSA in the late spring.
  2. Send e-mail to Pack in August with dates for the upcoming sale.
  3. Coordinate booth sales - send copies of each booth sale totals to Bookkeeper (one sheet per booth sale).
  4. Take delivery of Packs popcorn from BSA - maintain inventory and check against sales.
  5. Coordinate pick of popcorn from scouts popcorn sheets.
  6. Tally individual sales for each scout and coordinate popcorn prize delivery at pack meeting. 
Additional Functional Activities not assigned to specific job:
  1. Keep group website up to date.
  2. Keep ScoutTrack calendar up to date.
  3. Periodically organize and clean shed - remove unused or broken items (space is precious).
  4. Record pack service hours for den advancements and pack submission to BSA annually (there is an online tool from BSA the pack has a login for).
Additional Volunteer Positions with Pack with limited time constraints:

Klondike Derby Coordinator:

   1. Send information to Pack by E-mail with details for event, parking and carpooling.
   2. Manage Sign-up document for event and coordinate with Committee Chair to register group
   3. Day of Event - Drop off Pack registration packet at BSA sign in desk and then rejoin 

Scouting for Food Coordinator:
  1. Place your E-mail address on the mailing list to receive information for the event from the National Pike District.  Ensure that the assigned territory is appropriate for the group.
  2. Relay this information to the Pack and coordinate bag drop off and pick up.
  3. Contact the food pantry and coordinate a time to deliver food on or after the bag pick up - recruit additional drivers as necessary to deliver.
  4. Record participating scouts (for patch distribution) and amount of food collected to report to the District through a web form.
We Remember Coordinator:
  1. Send information to Pack by E-mail with details for event, parking and carpooling.
  2. Manage Sign-up document for event - no pre-registration is required.
Family Camping Coordinator:
  1. Send information to Pack by E-mail with details for event and parking.
  2. Manage Sign-up document for event and coordinate with Committee Chair to ensure documents for use of campsite are brought to the event.
  3. Send information to families signed up so that those going know what is being provided by Pack and what to bring.
  4. Call ahead to camp site and arrange an activity for the group before dinner (if available at chosen site)
  5. Coordinate with Pack Committee for use of Pack camping equipment  to be used by the group.
   
 
 
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